Schedule work, print job cards & invoice

Scheduler

Book workshop jobs using the intuitive scheduler. You can view the schedule by day, week or month. Jobs can be allocated to the relevant engineer and job cards printed.

Customers can be found by name, postcode or vehicle registration number. Workshop templates can be used to standardise job pricing.

  • Day/Week/Month
  • Multiple Technicians
  • Templates
  • Estimates
  • Loan Vehicles
  • DVLA Record Check
  • MOT Reminders
  • Internal Jobs
  • Split Jobs
  • Job Cards
  • Reporting
  • Staff Holidays
  • VRM Lookup (HPI)
  • Utilisation Reporting
  • Recall Notification
  • Service Reminders
  • Warranty Work
  • DVSA MOT Record Check
Workshop calendar job scheduling
Booking and Invoicing a Workshop Job Demo
allocate workshop jobs

Organise Your Workshop

Keep your workshop running at maximum efficiency.

Organise and allocate work orders to ensure you maximise the number of jobs passing through the workshop.

Analysis estimated hours, actual hours, and billed hours.

Add workshop booking to your website utilising our standard customer facing workshop booking system or create your own custom booking system using our class leading Rest API.


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Reporting

The engineer hours report tracks estimated hours, actual hours and billed hours. The report can be filtered by engineer, department or job type.

Reports are also available to show invoiced value, margin and nominal breakdown.

  • Summary Dashboard
  • Engineer Clock On/Off
  • Engineer Hour
  • Condition Reports
  • Work Order Value
  • Job Mix
  • Service History
  • Outstanding Jobs
  • Work Order Margin
  • DVSA MOT Reporting
Workshop reporting
Online workshop job booking on your website

Online Workshop Booking

Allow retail customers to quickly and easily book workshop jobs by adding online workshop booking to your existing website with one simple link.

  • Fast high-quality customer booking experience
  • Specify job types and length
  • Specify which days/times can be booked
  • Customer booking confirmation emails
  • VRM lookup
  • Easy website linking


Alternatively create a custom customer workshop booking system tailored to your exact specifications using the CloudDMS Rest API.


Free Trial

Summary Dashboard

Instantly see a comprehensive summary of how your workshop is performing.

  • Jobs Booked In
  • Jobs Completed
  • Job Mix
  • Parts to Labour Ratio
  • Billed Hours
  • Workshop Efficiency
Workshop dashboard. Workshop summary. Workshop Control.
vehicle health checks

Vehicle Health Checks/Condition Reports

Setup multiple custom vehicle health check/condition reports.

Check items can be colour coded with a green, amber and red traffic light system or allocated a custom status.

Add notes, photos or videos to each check item.

Drive additional work through your workshop by utilising custom VHC reports and raise customer confidence and satisfaction with your level of detail and service.

Muti-Dealer Service History

Uniquely powerful. Check a vehicles service history with a single click from the workshop schedule.

All previous work orders, estimates and invoices relevant to the vehicle are displayed in chronological order, giving you a complete overview of the vehicle’s history.

Work orders carried out at your dealership provide full detail including parts fitted, notes, mileage, etc. Work carried out at other dealerships provide summary information in line with a standard service book.

Checking a vehicle history across multiple dealerships for its entire life ensures you have the best possible information on hand.

Vehicle service history
vehicle health checks

DVSA MOT Records

Instantly display the MOT history of any vehicle using DVSA records.

  • Date of MOT
  • Expiry date
  • Mileage
  • Test result
  • Certificate Number
  • Notes and Advisories

DVLA Vehicle Record Check

Query the DVLA database directly within the DMS. A single click will retrieve up to date information regarding a vehicles MOT and road tax status.

  • Month of first registration
  • Wheel plan
  • MOT expiry date
  • Date Of Last V5C Issued
  • Colour
  • Tax Status
  • Fuel type
  • Engine Capacity
  • Year Of Manufacture
  • Make
  • MOT Status
DVLA vehicle record check
vehicle recall checks

Vehicle recalls

Find out if the manufacturer has recalled a vehicle because of a serious safety problem.

  • Recall Date
  • Recall Reference
  • VIN range
  • Concern
  • Defect
  • Remedy

CloudDMS Workshop Management

Run an efficient workshop

Schedule

Day, Week & Month Views

Job Cards

Clear professional job cards

Estimates

Raise estimates and convert them to jobs

Clock on/off

Clock on/off jobs to track labour hours

Menu Pricing

Create templates to standardise job pricing

SMS Notification

Send a text to let the customer know his job is done

VRM

Lookup vehicle details via the reg

Holidays

Stop work being booked when engineers are off

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